During the winter months there are many opportunities to host events for friends and families. In fact a winter wonderland is a very popular wedding theme in addition to a holiday party theme. While the snow is a beautiful backdrop, especially in Boulder Colorado, it can also present some challenges as well. For this reason it is important to have some sort of back plan in action just incase of sever or bad weather. Some event centers actually provide event insurance that will help recoup the costs of an event that has to be cancelled due to things that are out of the control of the planner. This kind of insurance is not always necessary of course, but it is a good idea to be informed of your options when planning a winter event.
One of the most important things you can do as an event planner or host is to prepare your guests for what they can expect in term of the weather. This means staying on top of weather forecasts and relaying updated information prior to the event. Most of the time even if a sort ceremony is going to be held outdoors the main event is usually not. If you plan to have more than just a short or simple outdoor activity you need to inform your guest of this during the invitation process. Likewise reminding your guests to bring things with them to help keep warm will also be a good idea if it is applicable.
Furthermore accepting the fact that the weather is out of your control will allow you better cope if you encounter changes in your event timeline. Although timelines are important to the success of more formal type events they must also allow for some wiggle room. In cases where roads are closed or extremely backed up, staying in contact with your vendors can help to reduce your stress.
Lastly, it is important to make sure that the venue you are hosting your event at is properly dealing with the weather by shoveling, plowing, and salting icy areas. A weather related accident such as a slip and fall can turn an otherwise wonderful event into a not so great night for a guest. If you have any question on how to plan a winter weather party consulting with a professional Boulder catering company, like Savory Cuisines, is your best bet. Happy safe planning!
ABOUT SAVORY CUISINES CATERING
If you are looking for a professional Boulder, Colorado catering company with an excellent reputation for their service and their food, look no further than Savory Cuisines. Catering to both the Denver and Boulder areas, including Broomfield to Longmont and Golden to Louisville, Savory Cuisines is dedicated to making the best food available by using the freshest and most flavorful ingredients available.
With an assortment of menu options collected from cultures around the world, Savory Cuisines can serve a delicious meal to a group of any size that is uniquely suited to their tastes. Choose from BBQ, Southwest, Chinese, Thai, Mexican, Italian, Irish, or Traditional American meals as you plan corporate events, home entertaining or special occasions like an anniversary or a wedding.
For quick and easy solution to catering dilemmas, select one of the many pre-made catering menus that our patrons have enjoyed in the past. Or, if you have special wishes or plans for the menu, we will gladly work one-on-one with you to ensure that everything is perfect with the menu and our Boulder catering services.